Board Meetings

Meeting of the Cantonment Board shall be of two kinds viz ordinary and special.

An ordinary meeting of the Board shall ordinarily be held in the office of the Board once towards the end of every 
month whereas a special meeting may be convened whenever the President of the Board thinks fit to do and  
shall be convened whenever not less than one fourth of the members of the Board make a requisition in writing to
the President to that effect.

The legal provisions contained in the Cantonments Act, 2006 regarding Meetings of the Cantonment Board are as 
under:
 
Under Section 39
 
MEETINGS-


(1) Every Board shall meet at least once in a month to transact its business on such day as may be fixed, and by the president and in his absence by the vice president , and it's notice shall be given in such manner as may be provided in the regulations made by the Board under this chapter.


(2) The President may, whenever he thinks fit, and shall, upon a requisition in writing by not less than one-fourth 
of the members of the Board, convene a special meeting.

(3) Any meeting may be adjourned until the next or any subsequent day, and an adjourned meeting may be further 
adjourned in like manner but not more than twice except in case of a public emergency.

Under Section 40 :
 
BUSINESS TO BE TRANSACTED-
 
Subject to any regulation made by the Board under this chapter, any business may be transacted at any meeting
Provided that no business relating to the imposition, abolition or modification of any tax shall be transacted at a 
meeting unless notice of the same and of the date fixed there for has been sent to each member not less than 
seven days before that date.

Under Section 41:
 
QUORUM-
 
(1) The quorum necessary for the transaction of business at a meeting of the Board shall be one-half of the number 
of members of the Board holding the office provided that if the number of members of the Board holding office at a 
particular time is an odd number, the quorum shall be one-half of the number obtained by adding one to the number 
of such members.
 
(2) If a quorum is not present, the President or in his absence ,the Vice President, or in the 
absence of both, the member Secretary shall adjourn the meeting and the business
which would have been brought before the original meeting if there had been a shall be brought before, and may 
be transacted at, an adjourned meeting, whether quorum present thereat there is a quorum present or not.
 
Under Section 42
 
PRESIDING OFFICER
 
In the absence of 
 
(a) both the President and the Vice President from any meeting of a Board in which there is more than one acted 
member.
	
(b) the President from a meeting of a Board constituted under sub-section (6) of Section 12, or sub-section (2) of 
Section 13, the members present shall elect one from among their own number to preside
 
Under Section 43:
 
MINUTES 
 
(1) Minutes of the proceedings of each meeting shall be recorded in a book and shall be signed by the person presiding
over the meeting and  the chief executive officer before the close of the meeting, and shall, at such times and in such place 
as may be fixed by the Board, be open to inspection free of charge by any inhabitant of the cantonment and its 
authenticated copies may be made available to him on request of a nominal case to be decided by the Board.

(2) Copies of the minutes shall, as soon as possible after each meeting, be forwarded for information to every member 
 of this Board the Officer Commanding-in-Chief, the Command, the District Magistrate and the Defence Estates Officer and in cantonments where Navy or Air Force Stations are located
copies of the minutes shall be forwarded for information to the Command Headquarters of the Navy or , as the case 
may be, the Air Force.

Under Section 44
 
MEETINGS TO BE PUBLIC 
 
Every meeting of the Board shall be open to the public unless in any case the person presiding over he meeting,for
reasons to be recorded in the minutes, otherwise directs.

Under Section 45
 
METHOD OF DECIDING QUESTIONS
 
(1) All questions, coming before a meeting shall be decided by the majority of the votes of the members present and 
voting.
 
(2) In the case of an equality of votes, the person presiding over the meeting shall have a second or casting votes.

(3) The dissent of any member from any decision of the Board shall, if the member so requests, be entered in the 
minutes, together with a short statement of the grounds for such dissent.

Under Section 48
 
POWER TO MAKE REGULATIONS
 
(1) A Board may make regulations consistent with this Act and with the rules made there under to provide for
 all or any of the following matters, namely.

(a) the time and place of its meetings;

(b) the manner in which notice of the meeting shall be given;

(c) the conduct of proceedings at meetings and the adjournment of meetings;

(d) the custody of the common seal of the Board and the purposes for which it shall be used; and

(e) the appointment of committees for any purpose and the determination of all matters relating to the constitution 
and procedure of such committees, and the delegation to such committees, subject to any conditions which the 
Board thinks fit to impose, of any of the powers or duties of the Board  under this Act other than a power to  make 
regulations or byelaws.
 
(2) No regulation made under CL (e) of sub section (1) shall take effect until it has been approved by the Central 
Government.

(3) No regulation made under this section shall take effect until it has been published in such manner as the Central
Government may direct.
 

Under Section 61: 
 
VALIDITY OF PROCEEDINGS, ETC.
 
(1) No act or proceeding of a Board or of any committee of a Board shall be invalid by reason only of the existence of 
a vacancy in the Board or Committee.

(2) No disqualification or defect in the election, nomination or appointment of a person acting as the President  or a
member of a Board or of any such committee shall vitiate any act or proceeding of the Board or committee if the 
majority of the persons present at the time of the act being done or the proceeding being taken were duly qualified 
members thereof.
	 
(3) Any document or minutes which purport to be the record of the proceedings of a Board or of any Committee of a 
Board shall,if made and signed substantially in the manner prescribed for the making and signing of the record of 
such proceedings, be presumed to be correct record of the proceedings of a duly convened meeting, held by a duly
constituted Board or committee, as the case may be, where of all members were duly qualified.






Sr.No.Meeting DetailsDate of Meeting
1.Board for agenda and or resolutions of the last meeting held on 24 Jan.2014.24/01/2014
2.Spl.Board Meeting  18/02/2014
3.Board Meeting  07/2014
4.Board Proceedings of Spl.Board Meeting held on 14 Nov. 2014  14/11/2014
5.Board Proceedings of Board Meeting held on 27 Nov. 2014  27/11/2014
6.Board Proceedings of Spl.Board Meeting held on 20/02/2015 20/02/2015
7.Board Proceedings of Board Meeting held on 06/04/2015 06/04/2015
8.Board Proceedings of Board Meeting held on 29/09/2015 29/09/2015
9.Board Agenda of Spl.Board Meeting will be held on 06/11/2015 06/11/2015
10.Board Agenda of Spl.Board Meeting will be held on 30/11/2015 30/11/2015
11.Board Proceedings of Spl.Board Meeting held on 06/11/2015 06/11/2015
12.Board Proceedings of Spl.Board Meeting held on 30/11/201530/11/2015
13.Board Proceedings of Spl.Board Meeting held on 24/02/201624/02/2016
14.Board Proceedings of Spl.Board Meeting held on 29/02/201629/02/2016
15.Board Proceedings of Board Meeting on 27/05/2016 & Spl.Board Meeting held on 30/06/201627/05/2016 & 30/06/2016
16.Board Proceedings of Board Meeting held on 30/09/201630/09/2016
17.Board Proceedings of Board Meeting held on 30/12/201630/12/2016
18.Board Proceedings of Board Meeting held on 27/01/201727/01/2017
19.Board Proceedings of Board Meeting held on 27/02/201727/02/2017
20.Board Proceedings of Board Meeting held on 15/04/201715/04/2017